Admissions

All admissions enquiries must be directed to Portsmouth City Council School Admissions Department.  This applies for Reception Entry and all mid-term transfers.

Structure

Within Catholic schools, the Governing Body is the admissions authority for the school and makes decisions on admissions issues. The Governing Body of St Swithun’s School delegates this responsibility to the Admissions Committee. The membership of the Admissions Committee consists of 3 governors appointed by the full Governing Body plus the Head Teacher. The Governing Body also appoints a Chair of the Committee and at least 3 members of the committee must be present when reviewing applications made to the school. The committee meets once per term and as places arise within the school in consultation with the Local Authority.

Roles and Responsibilities

The main role of the Admissions Committee is:

  • To draft and review the school’s Admission Policy
  • To assume responsibility for the implementation of the policy
  • To report all admissions to the full Governing body in broad terms

The Admission’s Committee consults with other Admissions Authorities and works closely with other Catholic schools and the Diocese to draft the school’s Admission Policy, including the admissions criteria, which must be approved annually by the full Governing Body. The Admissions Policy is published on our school’s website and it sets out the categories of children in descending order of priority to show who is eligible for a place at the school.

When the Admissions Committee receives details of applications made to the school, it is their responsibility to rank the applications using the admissions criteria and forward this to the Local Authority. This is an on-going process throughout the year as and when school places become available.

GDPR

In compliance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018, we wish to ensure that you are aware of the purpose for which we collect and process the data we have asked you to provide on this form.

  1. We are St Swithun’s Catholic Primary School, Taswell Road, Southsea PO5 2RG
  2. Being a Catholic education provider, we work closely with the School’s Diocesan Authority, the School’s Trustees, the Local Authority, the Catholic Education Service and the Department for Education, and may share the information you provide on this application form if we consider it is necessary in order to fulfil our functions.
  3. The person responsible for data protection within our organisation is Sarah Bond and you can contact them with questions relating to our handling of the data. You can contact them by email on correspondence@st-swithuns.portsmouth.sch.uk.
  4. We require the information we have requested for reasons relating to our functions as the admission authority of the School.
  5. It is necessary for us to process personal data for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller (Article 6(1)(e) of the GDPR).
  6. To the extent that you have shared any special categories of data, this will not be shared with any third parties except as detailed in paragraph 2 above, unless a legal obligation should arise.
  7. It is necessary for us to process special category data for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller (Article 6(1)(e) of the GDPR). Additionally, processing is necessary for reasons of substantial public interest on the basis of Union or Member State law which is proportionate to the aim pursued and which contains appropriate safeguards (Article 9(2)(g) of the GDPR).
  8. If the application is successful, the information you have provided on this form will be migrated to the School’s enrolment system, and the data will be retained and processed on the basis of the School’s fair processing notice and data protection policies which apply to that data.
  9. If the application is unsuccessful, the application form and any documents submitted in support of the application will be destroyed after a period of 12 months. The school may keep a simple record of all applications and their outcome as part of their permanent archives in accordance with the School’s data retention policy.
  10. To read about individual rights and/or to complain about how we have collected and processed the information you have provided on this form, you can make a complaint to our organisation by contacting our Data Protection Officer. If you are unhappy with how your complaint has been handled, you can contact the Information Commissioners Office via their website at ico.org.uk
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